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Privacy Policy

Privacy policy & data protection

1.0 Overview

This privacy policy sets out how Four Leaf Recruitment uses and protects any information that you give us through this site.

You are not required to provide any personal information to use or view the public pages of our website. However, where you provide your personal information – such as to apply for a job, contact us generally, reach out to a named individual or register with us – this Privacy Policy will govern how we collect, use and process your provided information.

Each time you provide personal information you will be asked to confirm that you have read and understood this Privacy Policy, and give explicit consent via ticking an ‘opt in’ box.

Since it is not our intention to collect personal information from children, no child specific policy is described.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy.

1.1 Changes to our privacy policy

We may change this policy from time to time by updating this page. If we change our privacy policy, we will advise you of changes or updates through means of a notice on our website and we will update this privacy policy accordingly. Continued use of this website or our services after this time will constitute your acceptance of the new policy.

If you have any questions or concerns about our privacy commitment, please e-mail us at info@4leafrec.com.

You should check this page from time to time to ensure that you are happy with any changes.

2.0 Relevant Legislation

Four Leaf Recruitment and its website is designed to comply with the following national and international legislation concerning user privacy and data protection:

  • UK Data Protection Act 1988 (DPA)

  • EU Data Protection Directive 1995 (DPD)

  • EU General Data Protection Regulation 2018 (GDPR)

Four Leaf Recruitment’s compliance with the above legislation means this site is also likely to be compliant with data protection laws in other countries.

If you are unsure whether this site is compliant with your country’s data laws, contact our data protection team (see section 8.1).

3.0 Personal Information We Collect, Use, Store, and Retain

3.1 Candidates

We may collect (with your consent):

  • Name and job title

  • Contact information (email address, phone number)

  • Demographics (postcode, preferences, salary, interests)

  • CV and related data

We collect this to:

  • Find relevant job opportunities

  • Forward your CV to clients (with consent)

  • Inform you of jobs of interest

  • Keep internal records

  • Contact you periodically via email, phone, or mail

  • Comply with legal/regulatory requirements

Your data is stored in our CRM system. Only authorized Four Leaf Recruitment staff have access.

For contract workers, timesheet data is stored in our head office for payment and invoicing.

3.2 Employers

We may collect (with your consent):

  • Name and job title

  • Contact details (email, phone)

  • Company info (address, contact, customer base)

  • Demographics (postcode, preferences, interests)

  • Data relevant to recruitment services

We collect this to:

  • Match you with suitable candidates

  • Notify you of candidate availability

  • Keep internal records

  • Contact you via email, phone, or mail

  • Comply with legal/regulatory requirements

Stored in our CRM system (see 3.1).

3.3 Data Retention

We retain your data for 3 years to keep in touch and update records.

If your relationship with Four Leaf Recruitment becomes inactive, your data will be deleted after 3 years. You may request deletion sooner. Once deleted, we will no longer be able to provide services to you.

4.0 Job Alerts / Email Newsletter

To receive job alerts and newsletters, you must provide your email address.

This will be stored in MailChimp (our email provider). It is not stored on our website or internal systems.

Your email remains in MailChimp until you unsubscribe. To unsubscribe, email us from your subscribed account at info@4leafrec.com.

You will receive occasional newsletter emails (approx. 3 times/year).

5.0 Curriculum Vitae (CV)

You may submit your CV via our website or by email to a consultant.

Your CV will be stored in our database and accessible to our recruiters. You may update it by resubmitting.

6.0 Securing Your Data

We are committed to data security. All data is stored on secure servers, protected by:

  • Technical and organizational safeguards

  • Regular malware scans

  • SSL encryption for all submissions

Only a limited number of authorized Four Leaf Recruitment employees can access this information.

7.0 How We Use Cookies

We use cookies to improve your experience. You can manage cookies in your browser or visit aboutcookies.org for guidance.

7.1 Disabling Cookies

Refer to your browser settings to disable cookies:

  • Internet Explorer

  • Firefox

  • Chrome

  • Safari

7.2 First-Party Cookies

We use Google Analytics to track site usage (pages visited, time spent, etc). This data is anonymous and not linked to personal info.

Google Analytics is EU-U.S Privacy Shield compliant. See: Google Privacy Overview

7.3 Third-Party Cookies

Sharing buttons (LinkedIn, Facebook, etc.) may set cookies and track your activity. Review each provider’s policy for details.

7.4 Session Cookies

Used for login and session management. Disabling these will break essential functionality.

7.5 Flash Cookies

Used to store preferences for media players. Without them, some content may not display correctly.

7.6 External Links

Our site may link to external websites. We are not responsible for their privacy practices. Please check each site’s policy.

8.0 Controlling and Retaining Your Information

We keep your data for 3 years. We do not share or sell your data unless required by law or with your consent.

8.1 Your Rights

You have the right to:

  • Access your personal information

  • Correct inaccuracies

  • Request deletion

  • Withdraw consent

  • Object to data processing

To exercise your rights, email us at info@4leafrec.com or write to:

Four Leaf Recruitment 

8.2 Subject Access Request (SAR)

Under GDPR, you may request a copy of the data we hold on you by emailing info@4leafrec.com.

We will correct any errors promptly upon request.

8.3 Complaints

If you’re unhappy with how we handle your data and cannot resolve it with us, you may contact the Information Commissioner’s Office (ICO) at ico.org.uk.

9.0 Data Breaches

We will notify authorities and affected users within 72 hours if any data breach occurs involving personally identifiable information.

10.0 Equal Opportunities

Four Leaf Recruitment is committed to diversity and does not discriminate based on:

  • Gender

  • Race or ethnicity

  • Marital status

  • National origin

  • Disability

  • Sexual orientation

  • Religion or age

Diversity monitoring may be conducted anonymously to support this commitment.